Polish Localization Package (PLP) provides an extension of native functionality in NetSuite Oracle. It is a set of designed modules intended to fully support your financial NetSuite system in compliance with the Polish requirements stated in the Polish Accounting Act. Once the PLP bundle is installed, users gain access to a wide range of transactions, entity records and reports. All ‘PLP’ areas house custom fields and contain functionalities allowing the user to expose and capture their unique local requirements.
PLP Module List
1. NBP automated downloads of currency exchange rates
2. JPK – Standard Audit File for Tax
3. VAT returns
4. VAT Registry
5. VAT-UE and VAT-UEK
6. Dedicated Document Templates for Sales Invoices, Credit Memos and more
7. Auto numbering for various transactions and entities
8. Trial Balance printable template
9. Accounting transaction details
10. Automated VAT register check for contractors
11. Automated bank account check for contractors
12. Contractors data download form Central Statistical Office
13. Revaluation of foreign currency account – FIFO method
14. Dedicated PLP Bank Payment Module
15. UPO – Offical Receipt Cerificate
1. NBP automated downloads of currency exchange rates
FUNCTIONALITY
New tables with exchange rates from previous working day are published by NBP each day. We enable your company to have them downloaded on a daily basis directly to NetSuite with no effort on your side.
BENEFITS
- Up-to-date rates automatically in NetSuite each day (straight from the National Bank of Poland)
- Elimination of manual work
- Timesaving
- Accurate
2. JPK – Standard Audit File for Tax
FUNCTIONALITY
JPK - Standard Audit File for Tax (SAF-T) available in XML or CSV format. This function gives you the possibility of transmitting the data from NetSuite directly to the Tax Office in a standardized electronic form with qualified electronic signature.
BENEFITS
- Preparing Standard Audit File for Tax purposes
- Sending the file directly to Tax Office
- Qualified Electronic Signature integrated with NetSuite
- Reduced risk of penalties
- Security
3. VAT returns
FUNCTIONALITY
VAT returns together with JPK - Standard Audit File for Tax can be generated without using external tools and sent directly to the Tax Office. Available in PDF and XML formats. Overall, PLP offers recognition and support for all types of transactions related to Polish VAT.
BENEFITS
- User-friendly
- Fast & accurate
- No external tools needed
- All transaction types avaiable
- Safe archive for your generated returns
4. VAT Registry
FUNCTIONALITY
A widely available options supporting daily work, with the possibility of reporting in terms of correct VAT records and their settlement. Finally, the data can be transferred in a validated form to the Ministry of Finance.
BENEFITS
- Universal Tax Codes describing each type of transaction
- Reports confirming the correctness of the transaction records
- A dedicated tool supporting the correct division of VAT amounts
- Direct transmission of the declaration to the Ministry of Finance
5. VAT-UE and VAT-UEK
FUNCTIONALITY
Prepared especially for our clients who perform transactions in the European Union. The VAT-EU declaration is generated automatically using data direclty prepared within our PLP in NetSuite. By extending the standard functionalities, you can get an XML file ready to be sent to the Ministry of Finance.
BENEFITS
- Compliance with the VAT Act
- Compliance with the requirements of the Ministry of Finance
- Preparation of declaration data based on data entered to NetSuite on a regular basis.
- Preview of collected declaration data
6. Dedicated Document Templates for Sales Invoices, Credit Memos and more
FUNCTIONALITY
- Sales Invoices
- Purchase Bills
- Credit Memos
- Amendment Notes
- Proformas
- Duplicates
BENEFITS
- Polish accounting standards are met
- All documents and printouts can be generated using NetSuite standards
7. Auto numbering for various transactions and entities
FUNCTIONALITY
Independent document auto numbering that meets the requirement regarding the use of specific numbering for different transactions and entities within your company.
BENEFITS
- Numbering continuity for given document types
- Customized prefixes
- Transparency in your books register
8. Trial Balance printable template
FUNCTIONALITY
Dedicated printable template for the Trial balance (including turnovers). Tailored to mirror the Polish chart of accounts and meet all the client’s requirements.
BENEFITS
- Reflects the Polish Chart of Accounts
- The printout presents accounts entries in accordance with Polish standards for both analitical and synthetic accounts
9. Accounting transaction details
FUNCTIONALITY
The list, thanks to a rich set of filters, allows for a detailed analysis of data available in the system. This module allows you to extract the data from standard transactions and transfer it to extensive reports for the management board.
BENEFITS
- Automated use of data available in the system
- Various data filtering options
- The ability to save the results in several universal formats
10. Automated VAT register check for contractors
FUNCTIONALITY
Automatic verification of contractors in the VAT register. Provides crucial information for businesses indicating if the supplier is an active VAT payer.
BENEFITS
- One click of a button to verify the contractor’s VAT
- No need for external tools
11. Automated bank account check for contractors
FUNCTIONALITY
Automatic verification of a bank account number in the Tax Office register. Provides crucial information for businesses indicating if the supplier’s bank account number is on the White list.
BENEFITS
- One click of a button to verify the contractor’s bank account number
- No need for external tools
12. Contractors data download form Central Statistical Office
FUNCTIONALITY
We enable you to download contractor’s data, such as name, address and company registration number, from the Central Statistical Office (GUS) directly by using our PLP in NetSuite.
BENEFITS
- Fast Validation
- All within NetSuite
- Accurate data
13. Revaluation of foreign currency account – FIFO method
FUNCTIONALITY
Revaluation of a foreign currency account using FIFO method gives you the possibility to adjust your bank account balance in PLN to the current value of the indicated day (based on the last historical incoming payments – FIFO method).
BENEFITS
- An automatic process that does not require external tools
- Calculations made on the basis of data from transactions in NS
- Supports all currencies
14. Dedicated PLP Bank Payment Module
FUNCTIONALITY
Dedicated PLP Bank Payment Module which provides Split Payment recognition – specific Polish requirement enforced last year. Additionally you are given the possibility to check the White List whenever planning to send a batch payment to your bank.
BENEFITS
- Up to date information on the correctness of your supplier’s bank account registry
- Payments integrated
- The comfort of preparing and verifyng your payments
15. UPO – Official Receipt Cerificate
FUNCTIONALITY
Possibility of sending declarations and JPK files to the server of the Ministry of Finance - prepared using functionalities available in PLP. It enables the automatic use of available signatures and the receipt of the Official Receipt Certificate called UPO.
BENEFITS
- Sending prepared data without having to use other programs
- Receipt of the official confirmation of sending the file by the authority
- Uploaded files blocked for further edition after being sent to the authorities
Transactions supported by PLP
- Proforma
- Invoice
- Credit Memo
- Debit Memo
- Vendor Bill
- Credit Bill
- Amendment Note
- Expense Report
- Vendor Prepayment
- Journal Entry
- Amortization Journal Entry
- Intercompany Journal Entry
- Advanced Intercompany Journal Entry
- Book specific Journal
If you need support in the scope of IT solutions, optimization or localization of the Oracle NetSuite system, please contact our expert:
e-mail: netsuite@rsmpoland.pl
tel. +48 61 8515 766
fax +48 61 8515 786
